[Employee name, job classification]
In accordance with [Section/Article; Policy or Contract], this is a Letter of Suspension. You will be suspended from University employment for [#] days on [dates]. You are not to report to work or to do any work on these days.
This action is based on your continued unsatisfactory performance in _______________; [or incident involving ________on] [dates].
[Describe specifics of unsatisfactory performance or behavior since the last disciplinary action].
[Describe supervisor’s recent efforts to discuss, address or correct issues].
[Describe the impact of this unsatisfactory performance on the work, co-workers, clients, unit’s goals, etc.]
You were given [prior disciplinary letters dated ______ for ________].
In the future, you are expected to show immediate improvement in the following areas: [list]
Failure to meet these requirements may result in further disciplinary action up to and including dismissal.
You may consult [Section/Article – Policy or Contract] for your appeal rights.
[Name of Supervisor]
cc: Higher level Manager [name]
Employee Relations Consultant [name]
|Standard/optional parts||Examples from the letter|
|1. Heading||Inter-Office Solutions Inc|
|2. Inside address||Mr. Rodney Giles
Manager, Customer Support
Inter-Office Solutions Inc.
1289 Luxor Station Rd.
Cedar Springs, IL, 34985
|3. Salutation||Dear Rodney,
|4. Complimentary close||Sincerely,
|5. Subject line||nil|